Receive by Order User Manual

Scanco Receiving by Order allows you to Receive items listed on a Purchase Order. Sage Unattended Barcode Transaction Import must be running for real-time entries to be created in Sage Purchase Order module > Main > Receipt of Goods Entry.

 

Contents

Scanco Portal setting.

Main Applications – Receiving icon.

Batch number prompt - Optional

Purchase order Prompt.

Item Entry Prompt.

Multibin Pallet Type Entry.

Pallet Number Entry.

Pallet Description Entry.

Item on Pallet Entry.

Bin Prompt.

Quantity Prompt.

Lot Prompt.

Serial Prompt.

Send data collected.

Sage Unattended Barcode Transaction Import.

Sage Receipt of Goods:

 

Scanco Support Email - support@scanco.com

Scanco Support Phone number - 330-645-9959 Opt. 3

 

 

Scanco Portal setting

 The Scanco Portal is where you make changes to the settings regarding how the programming functions.

 The web address for the portal is: Sales.Scanco.com

 Your portal settings were set up during the installation and would have been \ will be refined during training.

 Additional adjustments to the portal can be made by your System Administrator.

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Enabling Receiving by Order: Allow Receiving Activities” must be enabled, as well as “Allow Receiving by Order

Allow Batches: enables the batch prompt. If your company has batches enabled, Receipts can be created in Batches to allow selective PO module updating.

Scan Each: has 3 options that are explained on the “Item Prompt” page below.

Allow Over Receipts: enables receiving past quantity on order.

Prompt for Unresolved Lines: warns the user when orders are not fully received.

Allow Misc. Item: enables the receiving of slash items.

Allow Multiple Users in an Order: enabled multi-device receiving. Important note, the receipt will not be created in Sage until the last person to press the ‘Send’ button.

 

For more information about:

Warehouse 100: Lookups - Explains the various lookups

Warehouse 100: Send Process – Explains the “Send data to Sage” process.

Warehouse 100: Review User Manual – Covers “Review” mode which is accessible in all Applications.

 

Main Applications – Receiving icon

Press Receiving by Order icon to enter the application.

Buttons

Send: to send all data collected in all applications.

Setting: to adjust settings.

Logout: to change users or companies.

Status: to check if you have sent all data collected to Sage.


 

 
Batch number prompt - Optional

The batch prompt all entry of up to 5 alpha number.

Examples: A12, 12345

 

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Batch prompt.

Keyboard: for the on-screen keyboard. Lookup: for seeing all available Batch numbers in use in Sage.

Next: uses the next batch number.

Purchase order Prompt

Scan or Key in any valid Purchase Order number, or use the lookup button to select one from a list.

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Purchase Order prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available Purchase Order numbers.

   
Item Entry Prompt

Scan or key in any valid item at this prompt.

The "Scan Each" button is controlled by the option in the Scanco portal shown below.

·        “No scan each” will remove the ‘Each’ button shown at the item prompt.

·        “Allow Scan Each” will display the button and the user can turn it on\off.

·        “Scan Each Always Enabled” will enable the button and the user cannot turn it off.

       

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Item prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available Item for use.

Print: for printing labels if you have Scanco SkyPrint.

Pallet: for receiving items onto Pallet, requires ACSG License plating.

Scan Each: available if ‘Scan Each’ is enabled in the Scanco Portal.

Send: to send all data collected.

Review: to enter review mode.

   

Multibin Pallet Type Entry

If your company has ACS License Plating enabled, after pressing the ‘Pallet’ button at the item prompt you will be prompted for Pallet Type.

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Pallet Type prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available Pallet Types.

Pallet: to go back to Item collection.

   

   
   
Pallet Number Entry

Scan, key in, or press the ‘Next’ button to use the next available pallet number.

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Pallet prompt.

Lookup: for seeing all available Pallet IDs.

Pallet: to go back to Item collection.

Keyboard: for the on-screen keyboard.

Next: uses the next available pallet number.

Review: to enter review mode.

Pallet Description Entry

Scan or key in a description for your pallet or press enter to skip this prompt.

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Pallet prompt.

Keyboard: for the on-screen keyboard.

 

The item on Pallet Entry

Scan or key in any valid item at this prompt.

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Item prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available Item for use.

Scan Each: available if ‘Scan Each’ is enabled in the Scanco Portal.

Send: to send all data collected in Count by Item.

Review: to enter review mode.

   
Bin Prompt

For Multibin warehouses, the Bin field will be displayed after entering in an Item number.

Scan, key in, or lookup Bin number.

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at bin prompt.

Keyboard: for the on-screen keyboard.

Lookup: for seeing all available bins.

Print: for printing labels if you have Scanco SkyPrint.

    

 

 Quantity Prompt

Scan or key in positive numeric quantity at the quantity prompt.

Buttons

Back: at top left, to move back to Main Applications screen.

Enter: press after keying in data at Quantity prompt.

Keyboard: for the on-screen keyboard.

  

 Lot Prompt

Scan or key in lot numbers for lot controlled valuation products.

 Buttons

Enter: press after keying in data at Lot prompt.

Back: at top left, to move back to Main Applications screen.

Keyboard: for the on-screen keyboard.

Print: for printing labels if you have Scanco SkyPrint.

   

Serial Prompt

Scan or key in serial numbers for serialized valuation products. As serials numbers are collected the “Qty Scanned” field will accumulate +1 for each serials number collected.

Buttons

Back: at top left, to move back to Main Applications screen.

Keyboard: for the on-screen keyboard.

Send: to send all data collected in Count by Item.

Enter: press after keying in data at Item prompt.

   

Serial Prompt “Qty Scanned” Display

As shown on the right after the first serials number is collected, the “Qty Scanned” field has accumulated +1.

 

 Send data collected

The ‘Send’ button at the item prompt should be pressed when all items have been collected.

Unresolved Lines Warning – optional

This message will be displayed after pressing the ‘Send’ button at the item prompt when the ‘Prompt for Unresolved Lines’ option is enabled when all items have not been collected.

Buttons

Yes: return to the item prompt to continue collecting items for the highlighted order.

No: to send data to Sage without finishing all item on the order.

 

   

Sage Unattended Barcode Transaction Import: must be running for real-time entries to be created in Sage Purchase Order module > Main > Receipt of Goods Entry.

  

Sage Receipt of Goods: Results of scanner entries will be found in Purchase Order > Main > Receipt of Goods.