A. Warehouse Cloud: Invoicing Overview
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Sales.Scanco.com Portal Settings.
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Accessing the Application.
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Batch number prompt – Optional
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Sales Order Prompt.
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Standard Item Entry Prompt.
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Bin Prompt.
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Bin Lookup.
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Quantity Prompt.
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Lot Prompt.
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Serial Prompt.
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Unresolved Lines.
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Send data collected.
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Send Completed.
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Sage Unattended Barcode Transaction Import.
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Sage Invoice Data Entry:
A. Warehouse Cloud: Invoicing Overview
This application allows the user to validate items collected actually exist on the sales order being collected and upon completion the results in Sage will be an entry in Invoice data entry.
1. Sales.Scanco.com Portal Settings
Invoicing tab options:
Allow Invoicing Activities: Enabling this option would allow access to the Invoicing application.
Prompt for Outstanding Lines: warns user they have not completed invoicing all items.
Allow Batches: enables the batch prompt.
Allow Multiple Users per Order: for Invoicing large orders on more than one scanner.
Scan Each
- “No scan each” will remove the ‘Each’ button shown at the item prompt.
- “Allow Scan Each” will display the button and the user can turn it on\off.
- “Scan Each Always Enabled” will enable the button and the user cannot turn it off.
2. Accessing the Application
Press ‘Shipping’ icon at the main applications screen to move to the Shipping applications screen.
Buttons
Exit: to exit Scanco Warehouse.
Send: to send all data collected in all applications.
Setting: to adjust settings.
Logout: to change users or companies.
Press ‘Invoicing’ icon in the Shipping applications screen to begin the program.
3. Batch Number Prompt – Optional
The batch prompt all entry of up to 5 alpha number.
Examples: A12, 12345
Buttons
Back: to move back to Main Applications screen.
Keys: for on-screen keyboard.
Lookup: for seeing all available Batch number in use in Sage.
Enter: press after keying in data at Batch prompt
4. Sales Order Prompt
Scan or Key in any valid Sales Order, or use lookup button to select one from a list.
Buttons
Back: to move back to Main Applications screen.
Keys: for on-screen keyboard.
Lookup: for seeing all available Sales Orders.
Enter: press after keying in data at Sales Orders prompt.
| 5. Standard Item Entry Prompt
Buttons Next Box: is pressed to +1 to the current box number. Review: to enter review mode. Back: to move back to Main Applications screen. Each: available if ‘Scan Each’ is enabled in the Scanco Portal. Keys: for on-screen keyboard. Print: Requires SkyPrint Send: to send all data collected. Lookup: for seeing all available Item for use. Enter: press after keying in data at Item prompt. |
Scan, key in or lookup Items codes. |
6. Bin Prompt
If your company has Multi-bin, then the bin collection prompt is required.
For Standard Sage non-multi-bin companies, this field will be a display only field.
Buttons
Back: to move back to Main Applications screen.
Keys: for on-screen keyboard.
Lookup: for seeing all available Bin.
Enter: press after keying in data at Bin prompt.
If your company has Multi-bin, then the bin lookup is available. Allocations are shown in green. For Standard Sage non-multi-bin companies, the bin field will be a display only field. No lookup included.
8. Quantity Prompt
Scan or key in positive numeric quantity are accepted at the quantity prompt.
Buttons
Back: to move back to Main Applications screen.
Keys: for on-screen keyboard.
Enter: press after keying in data at Quantity prompt.
9. Lot Prompt
Scan or key in lot numbers for lot controlled valuation product.
Buttons
Back: to move back to Main Applications screen.
Keys: for on-screen keyboard.
Enter: press after keying in data at Lot prompt.
Lot Lookup
Lot Quantity Prompt
Scan or key in positive numeric quantity are accepted at the quantity prompt.
Buttons
Back: to move back to Main Applications screen.
Keys: for on-screen keyboard.
Enter: press after keying in data at Quantity prompt.
OK: to choose the highlighted Lot.
Cancel: to move back to the Lot entry prompt.
Scan or key in serial numbers for serialized valuation product. As serials numbers are collected the “Qty Scanned” field will accumulate +1 for each serials number collected.
Buttons
Back: to move back to Main Applications screen.
Keys: for on-screen keyboard.
Send: to send all data collected.
Enter: press after keying in data at Item prompt.
Serial Prompt “Qty Scanned” Display
As shown on the right after the first serials number is collected, the “Qty Scanned” field has accumulated +1.
11. Unresolved Lines
If you enable the warning message about orders not being completed, this message will be displayed.
The ‘Send’ button at the item prompt should be pressed when all items have been collected.
Buttons
Yes: will remove the data display.
No: to move to data collection mode.
Press ‘Ok’ on this confirmation message to continue.
14. Sage Unattended Barcode Transaction Import:
Must be running for real time entries to be created in Sage Sales Order module > Main > Invoice Data Entry.
15. Sage Invoice Data Entry:
Results of scanner entries will be found in Sage Sales Order module > Main > Invoice Data Entry
