Table of Contents

Scanco Portal setting

Main Applications – Physical Count Icon

Count by Card

Warehouse Prompt

Card Entry Prompt

Item Entry Prompt

Bin Prompt

Quantity Prompt

Lot Prompt

Lot Quantity Prompt

Serial Prompt

Send data collected

Send Completed Press ‘Ok’ on this confirmation message to continue

Sage Unattended Barcode Transaction Import

Where the goes in Sage

 

Scanco Support Email - support@scanco.com

Scanco Support Phone number - 330-645-9959 Opt. 3

 

Scanco Portal setting

  Scanco Portal will be referenced many times in this guide. The portal is where you make changes to the settings regarding how the programming functions.

 The web address for the portal is: Sales.Scanco.com

  Your portal settings where setup during the installation and would have been \ will be refined during training.

 Additional adjustments to the portal can be made by your System Administrator.

 

Scanco screens

 The screens included in this document are Scanco’s Cloud version of Warehouse.

 If you have Scanco Native version, the prompts are the same.

 The icons or Buttons: in Scanco Native version are similar but different.

 

 

Main Applications – Physical Count Icon

 

  The Physical count icon will take you to the screen on the next page.

 

Buttons

Exit: to exit Scanco Warehouse.

Send: to send all data collected in all applications.

Setting: to adjust settings.

Logout: to change users or companies.

Count by Card

This document will explain Scanco Count by Card.

Choosing the Count by Card icon will move into the screen on the next page.

Count by Card is enable when the setting shown below is checked on the “Count Card” tab in the Scanco Portal.

 

Button

Back: to move back to Scanco Warehouse slash screen.


 

  Warehouse Prompt

Scan or Key in any valid warehouse code, or use lookup button to select one from a list.

This prompt will pre-fill with your default warehouse that is setup in the Scanco portal.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Lookup: for seeing all available Warehouses accessible for use.

Enter: press after keying in data at Warehouse prompt.

 

 

Warehouse Lookup

This screen will display all warehouse that are enabled in the Scanco portal.

 

Buttons

OK: to move forward with the highlighted warehouse code.

Cancel: to move back to the warehouse code prompt.


 

Card Entry Prompt

 Scan or key in any Card number at this prompt. Depending on your setting for this prompt you may use the ‘Next’ button to retrieve the next Sage Card number or use the lookup to add to a previously collected card number.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Next: available if “Show ‘Get Next Card from Sage’ button” is enabled in the Scanco Portal.

Lookup: available if “Allow Card Number Lookup” is enabled in the Scanco Portal.

Enter: press after keying in data at Card# prompt.

  

   Item Entry Prompt

The portal setting shown on the right controls collecting the Item before or after the Bin entry.

The Scan Each button is controlled by the option in the Scanco portal shown below.

  • “No scan each” will remove the ‘Each’ button shown at the item prompt.
  • “Allow Scan Each” will display the button and the user can turn it on\off.
  • “Scan Each Always Enabled” will enable the button and the user cannot turn it off.

Buttons

Review: to enter review mode.

Back: to move back to Main Applications screen.

Each: available if ‘Scan Each’ is enabled in the Scanco Portal.

Keys: for on-screen keyboard.

Print: Requires Scanco SkyPrint.

Next: Gets Next Card from Sage.

Send: to send all data collected in Count by Item.

Lookup: for seeing all available Item for use.

Enter: press after keying in data at Item prompt.

Bin Prompt

If your company has Multi-bin, then the bin collection prompt is required.

For Standard Sage non-multi-bin companies, this field will be a display only field.

The portal setting shown on the right controls collecting the Item before or after the Bin entry.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Lookup: for seeing all available Bin.

Enter: press after keying in data at Bin prompt.


 

Quantity Prompt

Scan or key in positive numeric quantity are accepted at the quantity prompt.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Enter: press after keying in data at Quantity prompt.

 

 

Lot Prompt

Scan or key in lot numbers for lot controlled valuation product.

NOTE: This prompt is not validated against Lot number in Inventory, discrepancy scans would be discovered in Sage’s Physical Count Variance Register.  

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Enter: press after keying in data at Lot prompt.


Lot Quantity Prompt

Scan or key in positive numeric quantity are accepted at the quantity prompt.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Enter: press after keying in data at Quantity prompt.

 

Serial Prompt

Scan or key in serial numbers for serialized valuation product. As serials numbers are collected the “Qty Scanned” field will accumulate +1 for each serials number collected.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Send: to send all data collected in Count by Item.

Enter: press after keying in data at Item prompt.

 

Serial Prompt “Qty Scanned” Display

As shown on the right after the first serials number is collected, the “Qty Scanned” field has accumulated +1.

NOTE: This prompt is not validated against Serial number in Inventory, discrepancy scans would be discovered in Sage’s Physical Count Variance Register. 


Send data collected

The ‘Send’ button at the item prompt should be pressed periodically to add items into Sage Physical Count Entry.

Suggested send times:

After counting 20 items.

After counting a row of bins.

Before going on break.

When completely finished counting.

Buttons

Yes: will send data collected to Sage to be imported.

No: to cancel send.

 

Send Completed –warning about Barcode Import

After confirming “Yes” to sending collected data you may receive a warning message that the Sage Unattended Barcode Transaction Import is not running. Check with your warehouse manager to see if this has accidently been stopped or not started on purpose. Data collected will not be in Sage’s Physical Count Entry screen and not included in the Sage Physical Count Variance Register until it is imported.

Press ‘Ok’ to continue.

 

Send Completed Press ‘Ok’ on this confirmation message to continue.

The Sage Physical Count Variance Register will show inventory count discrepancies which can be addressed in several ways.

  1. If the item count is low, you can recount the item and add any missing quantity which will accumulate into the existing count.
  2. If the item count is low, you can reset the quantity counted in Sage’s Physical Count Entry screen and recount the item.
  3. If the item count is high, you can reset the quantity counted in Sage’s Physical Count Entry screen and recount the item.
  4. If the item count is low, you can adjust the quantity counted in Sage’s Physical Count Entry screen.

 

 

Sage Unattended Barcode Transaction Import: must be running for real time entries to be created in Sage Inventory Management module > Physical Count Entry > Physical Count Entry

 

 

Where the goes in Sage