Scanco Receiving by Order allows you to Receive items listed on a Purchase Order. Sage Unattended Barcode Transaction Import must be running for real-time entries to be created in Sage Purchase Order module > Main > Receipt of Goods Entry.

Table of Contents

A. Warehouse Cloud: Receive by Order Overview

  1. Scanco Portal setting

  2. Main Applications – Receiving icon

  3. Batch number prompt - Optional

  4. Purchase order Prompt

  5. Item Entry Prompt

  6. Multibin Pallet Type Entry

  7. Pallet Number Entry

  8. Item on Pallet Entry

  9. Bin Prompt

  10. Quantity Prompt

  11. Lot Prompt

  12. Serial Prompt

  13. Send data collected

  14. Send Multi-Users Warning

  15. Sage Unattended Barcode Transaction Import

  16. Sage Receipt of Goods

 

 

 

 A. Warehouse Cloud: Receive by Order Overview

Receive Purchase Orders, creates Receipt of Goods Entry in Sage.

 

 1. Scanco Portal Setting

 The Scanco Portal is where you make changes to the settings regarding how the programming functions.

 The web address for the portal is: Sales.Scanco.com

 Your portal settings were set up during the installation and would have been \ will be refined during training.

 Additional adjustments to the portal can be made by your System Administrator.

 

Enabling Receiving by Order

 “Allow Receiving Activities” must be enabled, as well as “Allow Receiving by Order

Scan Each: has 3 option that are explained on the “Item Prompt” page below.Allow Batches: enables the batch prompt. If your company has batches enabled, Receipts can be created in Batches to allow selective PO module updating.

Allow Over Receipts: enables receiving past quantity on order.

Prompt for Unresolved Lines: warns user when orders are not fully received.

Allow Misc. Item: enables receiving slash items.

Allow Multiple Users in an Order: enabled multi-device receiving. Important note, the receipt will not be created in Sage until last person to press ‘Send’ button.

2.  Main Applications – Receiving icon

Press the Receiving icon to move into the next screen.

Buttons

Exit: to exit Scanco Warehouse.

Send: to send all data collected in all applications.

Setting: to adjust settings.

Logout: to change users or companies.

Receive_By_Order_1.png

Receiving by Order icon

Press Receiving by Order icon to enter the application.

Button

Back: to move back to Main Applications screen.

 

 

Receive_By_Order_2.png

 

3. Batch number prompt - Optional

The batch prompt all entry of up to 5 alpha number.

Examples: A12, 12345

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Lookup: for seeing all available Batch number in use in Sage.

Enter: press after keying in data at Batch prompt.

Receive_By_Order_3.png

4. Purchase order Prompt

Scan or Key in any valid Purchase Order number, or use lookup button to select one from a list.

Buttons

Back: to move back to Main Applications screen.

Keys: for an on-screen keyboard.

Lookup: for seeing all available Purchase Order numbers.

Enter: press after keying in data at Purchase Order prompt.

 

Receive_By_Order_5.png
5. Item Entry Prompt

Scan or key in any valid item at this prompt.

The Scan Each button is controlled by the option in the Scanco portal shown below.

·        “No scan each” will remove the ‘Each’ button shown at the item prompt.

·        “Allow Scan Each” will display the button and the user can turn it on\off.

· “Scan Each Always Enabled” will enable the button and the user cannot turn it off.

Review: to enter review mode.

Back: to move back to Main Applications screen.

Each: available if ‘Scan Each’ is enabled in the Scanco Portal.

Keys: for on-screen keyboard.

Send: to send all data collected.

Lookup: for seeing all available Item for use.

Enter: press after keying in data at Item prompt.

Receive_By_Order_7.png

Item Lookup

The item lookup will show all items on the current Purchase Order.

Buttons

OK: to move forward with the highlighted Item code.

Cancel: to move back to the Item code prompt.

Receive_By_Order_6.png

Invalid Item

Displayed when item collected is not valid item code or items is not on the current Purchase Order.

Entries are validated. Items must exist on the Purchase Order being collected.

Receive_By_Order_21.png
6. Multibin Pallet Type Entry

If your company has ACS License Plating enabled, after pressing the ‘Pallet’ button at the item prompt you will be prompted for Pallet Type.

Buttons

Back: to move back to Main Applications screen.

Each: available if ‘Scan Each’ is enabled in the Scanco Portal.

Print: requires SkyPrint.

Item: to go back to Item collection.

Lookup: for seeing all available Pallet Types.

Enter: press after keying in data at Pallet Type prompt.

Receive_By_Order_22.png

Pallet Type Lookup

Displays all possible Pallet Types.

Buttons

OK: to move forward with the highlighted Pallet Type.

Cancel: to move back to the Pallet Type prompt.

Receive_By_Order_23.png
7. Pallet Number Entry

Scan, key in or press ‘Next’ button to use the next available pallet number.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Next: to use the next available pallet number.

Pallet\Item: to switch back to Item collection.

Enter: press after keying in data at Pallet prompt.

Receive_By_Order_24.png
8. Item on Pallet Entry

Scan or key in any valid item at this prompt.

Buttons

Review: to enter review mode.

Back: to move back to Main Applications screen.

Each: available if ‘Scan Each’ is enabled in the Scanco Portal.

Keys: for on-screen keyboard.

Send: to send all data collected in Count by Item.

Lookup: for seeing all available Item for use.

Enter: press after keying in data at Item prompt.

Receive_By_Order_25.png
9. Bin Prompt

For Multibin warehouses, the Bin field will be displayed after entering in an Item number.

Scan, key in or lookup Bin number.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Lookup: for seeing all the available bins.

Enter: press after keying in data at bin prompt.

Receive_By_Order_35.png
 10. Quantity Prompt

Scan or key in positive numeric quantity is accepted at the quantity prompt.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Enter: press after keying in data at Quantity prompt.

Receive_By_Order_15.png

Allow Over-Receiving Disabled – optional.

If you do not allow receiving quantity higher than the quantity ordered, this message will be displayed.

Button

OK: to move back to the bin prompt.

If ‘Allow Over Receipts’ is enabled, then the user can select ‘Yes’ to complete entry.

Receive_By_Order_37.png

 11. Lot Prompt

Scan or key in lot numbers for lot controlled valuation product.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Enter: press after keying in data at Lot prompt.

Receive_By_Order_14.png

Lot Quantity Prompt

Scan or key in positive numeric quantity are accepted at the quantity prompt.

Buttons

Back: to move back to Main Applications screen.

Keys: for on-screen keyboard.

Enter: press after keying in data at Quantity prompt.Receive_By_Order_15.png

 12. Serial Prompt

Scan or key in serial numbers for serialized valuation product. As serials numbers are collected the “Qty Scanned” field will accumulate +1 for each serials number collected.

Buttons

Back: to move back to Main Applications screen.

Keys: for an on-screen keyboard.

Send: to send all data collected in Count by Item.

Enter: press after keying in data at Item prompt.

Receive_By_Order_13.png

 13.  Send data collected

The ‘Send’ button at the item prompt should be pressed when all items have been collected.

Buttons

Yes: will remove the data display.

No: to move to data collection mode.

Receive_By_Order_47.png

Unresolved Lines Warning – optional

This message will be displayed after pressing the ‘Send’ button at the item prompt when the ‘Prompt for Unresolved Lines’ option is enabled when all items have not been collected.

Buttons

Yes: return to the item prompt to continue collecting items for the highlighted order.

No: to send data to Sage without finishing all item on the order.

Receive_By_Order_50.png

Send Completed

This message indicates the Receipt will be created in Sage. Press ‘Ok’ on this confirmation message to continue.INV_REC_36.png

 14. Send Multi-Users Warning

This message indicates multiple users are collecting data for an order you have worked on. All users have to press the ‘Send’ button for the Receipt to be created in Sage.Receive_By_Order_51.png

 

 15. Sage Unattended Barcode Transaction Import: must be running for real-time entries to be created in Sage Purchase Order module > Main > Receipt of Goods Entry.

 

  

16. Sage Receipt of Goods: Results of scanner entries will be found in Purchase Order > Main > Receipt of Goods.

*WS=Warehouse Standard